CMMS is a shortened term for Computerized Maintenance Management Software to which this refers to the set of programs that are designed to improve the effectiveness and efficiency of maintenance activities. On the other hand, a lot of people are wondering on what it really does. Whether you believe it or not, you’ll learn about this by knowing its features.
When maintenance functions are monitored, scheduled and planned, this can improve the maintenance effectiveness as well as efficiency. For this reason, majority of the CMMS solutions only contain varieties of tools that help in accomplishing this which include work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.
For people who are not IT oriented, CMMS system could be run on your company’s computers or perhaps, hosted or web based. Of course, each method has its merits and demerits but generally speaking, web based CMMS offers lower TCO or Total Cost of Ownership. The moment when CMMS solution has been integrated with maintenance staff and management trained on using the program, work orders, work requests, it is the time when preventive inspections, repairs and maintenance can be assigned, scheduled and processed.
By using mobile devices, the results are then transmitted to CMMS. All results are stored and used for providing management reports in order for the maintenance managers to know where the assets are and the condition that they are currently in.
As work management process is streamlined, the maintenance of staff effectiveness and efficiency as well are increased. Assuming that it is implemented properly, it is expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost. The decrease in cost using the tools aforementioned is due to the reason that such solution allows maintenance management, organizes work management and eliminates paperwork which become proactive.
It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.
So in short, CMMS solution is giving maintenance and facility managers better control for making maintenance management a well run and visible function in the organization.